Features
Everything a youth sports club needs to collect payments and run the season
PlayFuel is payments-first: dues, registrations, and event fees land in your bank account through Stripe, and the roster, waivers, check-in, and messaging are built around the same players. Every feature below works on the free plan unless noted.
Automated payment collection
Charge one-time fees, event registrations, and recurring monthly dues; parents pay online and money lands in your bank account through Stripe. You see who has paid and who has not, tied to each player.
All plans, including Free.
Recurring monthly dues
Set a monthly amount per player and PlayFuel bills families automatically, with retries and reminders so you stop chasing payments.
All plans, including Free.
Event, camp, clinic and tryout registration
Publish a branded event page with a shareable link, collect registrations and payments, and check players in at the door. Unlimited registrants with no per-player fee.
Free: one published event at a time. Unlimited and Pro: unlimited concurrent events.
QR Player Cards and check-in
Every player gets a digital Player Card with a unique QR code. Coaches scan it with their phone for two-second check-in and full attendance tracking — no paper sign-in sheets.
All plans. Club-branded on Unlimited and Pro.
Digital waivers and receipts
Families sign waivers online during registration and receive automatic receipts; the club keeps a complete payment history per player.
Free: one waiver template. Unlimited and Pro: unlimited templates.
Branded parent portal
Parents get a professional portal to view schedules, pay dues, sign waivers, and message the team — under your club’s logo and colors.
PlayFuel-branded on Free; club-branded on Unlimited; fully white-labeled on a custom domain on Pro.
Team messaging with in-chat payment requests
Smart templates auto-fill game details and amounts, announcements can be pinned, and payment requests dropped into the chat are paid in one tap.
All plans. Custom quick replies, scheduled messages and parent-to-parent messaging on Unlimited and Pro.
Schedule and availability
Publish practices and games, collect availability from families, and sync to Google Calendar.
All plans. Google Calendar sync on Unlimited and Pro.
Reports
Attendance reports and revenue by event so you know exactly what each program brought in.
Advanced reports on Unlimited and Pro.
Season rollover, free migration and CSV export
Roll rosters into the next season, import your existing roster (we do it for you within 24 hours), and export your data any time. Your data belongs to you.
All plans, including Free.
Coach and staff access
Add coaches and trainers with their own dashboard for rosters, check-in and messaging; multiple admin roles for larger clubs.
Staff access on all plans; multiple admin roles on Pro.
Security and compliance
Payments are processed by Stripe (PCI-DSS Level 1). PlayFuel never stores card numbers; data is encrypted in transit and at rest, and family data is never sold.
All plans.
See what each plan includes on the pricing page, or how PlayFuel handles camps, clinics and tryouts.
Everything Your Club Needs. Nothing It Doesn't.
Automated Payments
Collect registration fees and monthly dues automatically. PlayFuel collects every payment on time and chases failed payments automatically. Your club pays $0 in processing fees. And every kind of payment — one-time, event, and recurring monthly dues — works on the free plan.
Smart Team Messaging
Built-in team chat with smart quick reply templates — tap the + button and send a practice reminder, payment notice, or game-day message in seconds. Templates auto-fill your event details, payment amounts, and portal links. Drop a payment request straight into the chat and parents pay in one tap. Nothing gets buried. Included on every plan, including free.
QR Player Cards & Check-In
Every player gets a digital Player Card with a unique QR code. Coaches scan it at games, practices, camps, and tryouts for instant check-in. No paper sign-in sheets. Full attendance tracking with exportable reports. Works on the free plan — run your whole tryout with it.
Parent Portal
Every family gets a clean, professional dashboard showing their children, payment status, upcoming events, team schedule, and player cards. Parents manage their own payment methods and mark availability with one tap. On Unlimited and Pro plans, parents see YOUR club's brand — not ours.
Schedule & Availability
Upcoming games, practices, and events appear right in the parent portal. Parents mark availability with one tap — Going, Maybe, or Can't Make It. Coaches see the headcount before leaving the house. Syncs with Google Calendar so families don't need another app.
Events, Camps & Clinics
Run tryouts, camps, clinics, and one-off events with online registration, fee collection, digital waivers, and QR check-in at the door. Unlimited registrants on every plan — including free. We never charge a per-player fee on events, ever. Running one camp a year? Stay on the free plan permanently.
Digital Waivers
Liability waivers, medical acknowledgments, and photo releases — signed electronically during registration. No more chasing paper forms. Every waiver stored and accessible in your dashboard. One waiver template included free.
White-Label Branding
Your logo. Your colors. Your club's identity — front and center. Unlike other platforms that plaster their own brand everywhere, PlayFuel puts YOUR club first. Parents interact with your brand, not ours.
From Signup to Collecting Money in Under 15 Minutes
Create your club (2 minutes)
Add your club name, logo, and first team. Upload your roster or let parents register themselves. No credit card. Free plan, no expiration.
Connect Stripe (5 minutes)
Connect your bank account through Stripe so money can land. You only do this when you're ready to collect — and yes, the free plan collects. Your club pays $0 in processing; a small convenience fee is added to each parent payment.
Publish your first event
Set up your tryout, camp, or clinic. Add the fee, attach a waiver, share the link. Parents register and pay on their phone in two minutes. Unlimited registrants, no per-player fee — on any plan.
Check them in with QR cards
Every registered player gets a digital Player Card. Scan it at the door for instant check-in. Know exactly who showed up, in real time.
Grow past one team when you're ready
Bill your monthly dues on the free plan — yes, really. When your program grows past one team, fifteen rostered players, or one event at a time, upgrade to Unlimited: $1.75 per rostered player a month, $49 minimum. Everything you already built carries over. Nothing to re-enter.
See what parents and admins experience
What Parents See
A professional dashboard that builds trust and reduces questions.
- View all payments & receipts
- Manage subscriptions
- Update payment methods
What You See
A command center for teams, players, and revenue.
- Track all teams & players
- Monitor revenue & payments
- Simple analytics
Worried About Switching? Don't Switch. Just Run One Event.
Start with one thing
Don't migrate your whole club to find out if you like us. Run one tryout, one camp, or one team on the free plan. If it works, bring the rest over. If it doesn't, you've lost nothing.
Or let us do it for you
Send us your player roster, parent contacts, and team structure from any platform or spreadsheet. We'll build your club in PlayFuel and hand it back to you within 24 hours, branded and ready to collect. Free, on every plan including the free one.
Your data is yours
Everything you put into PlayFuel belongs to you. Export anytime, on any plan. We never sell or share your data. Ever.
No contracts, no risk
Cancel anytime. No cancellation fees. No annual commitments. And if you cancel a paid plan, you drop back to the free plan — you don't get locked out, and your data stays put.
Run Your Next Tryout on Us.
Start free. Collect your first payment today — even set up your monthly dues. No credit card, no trial period, no expiration date. Upgrade when you outgrow one team — or never, if you don't.