Question 1

Is the free plan really free, or is it a trial?

Accepted Answer

It's really free, and it never expires. There is no trial period, no countdown, and no credit card at signup. You get one team, one published event at a time, and the ability to actually collect payments. Clubs stay on it for years and that's fine with us.

Question 2

Wait — the free plan can collect money?

Accepted Answer

Yes — all of it. Most 'free' sports software lets you organize but not collect a dollar until you pay. On PlayFuel's free plan you can charge a tryout fee, a camp registration, AND recurring monthly dues. The money lands in your bank account through Stripe. There is no payment feature locked behind a paywall — you upgrade when your program outgrows one team, not when you want to get paid.

Question 3

I run one camp a year. Do I have to pay for 12 months?

Accepted Answer

No. That's exactly who the free plan is built for. Publish your camp, collect registrations, sign waivers, scan players in at the door, then unpublish it when it's over. Next year, publish the next one. You never pay a subscription and you never have to cancel and restart. Unlimited registrants, no per-player fee.

Question 4

What counts against the 15-player limit on the free plan?

Accepted Answer

Only rostered players on your team. Event registrants don't count at all — you can run an 80-player tryout on the free plan without hitting the limit. The 15-player cap applies to your ongoing team roster, not to people signing up for a camp or a tryout.

Question 5

What happens when I outgrow the free plan?

Accepted Answer

You get 30 days on us. When your roster grows past 15 or you add a second team, nothing changes for a month — you keep running exactly as you were while you settle the roster. If you drop back under the limits, you never owe anything. If you keep growing, Unlimited is $1.75 per rostered player a month ($49 minimum) — for a 16-player club that's about $3 per player, and most clubs simply build it into dues. Prefer one bill a season? $490/year, two months free.

Question 6

What happens if I cancel a paid plan?

Accepted Answer

You drop back to the free plan. You don't get locked out, you don't lose your data, and your payment history stays intact — and if you're down to one team, even your recurring dues keep running on the free plan. Come back whenever you grow again. We built it that way on purpose.

Question 7

Is there a per-player fee for events and camps?

Accepted Answer

No — not on any plan, including free. The per-player fee only applies to rostered players on teams with active recurring billing. Events, camps, clinics, and tryouts have unlimited registrants at no per-player cost.

Question 8

What does it cost?

Accepted Answer

One team is free forever — including payments and monthly dues. Beyond that, one number per plan: Unlimited is $1.75 per rostered player per month with a $49 minimum; Pro is $2.25 per rostered player with a $249 minimum. Only rostered players on recurring billing count — events and camps never have per-player fees on any plan. No contracts. Cancel anytime and drop back to free.

Feature	Free Forever	Unlimited	Pro
Price	$0/mo — forever	$1.75/player/mo ($49 min)	$2.25/player/mo ($249 min)
Teams	1 team	Unlimited	Unlimited
Rostered Players	Up to 15	Unlimited	Unlimited
Published Events	1 at a time	Unlimited	Unlimited
Event Registrants	Unlimited	Unlimited	Unlimited
Payment Collection
Recurring Monthly Dues
Team Messaging
Qr Player Cards
Waiver Templates	1 template	Unlimited	Unlimited
Branding	PlayFuel branded	PlayFuel branded	Fully white-labeled
Google Calendar Sync
Advanced Reports
Custom Domain
Multiple Admin Roles
Priority Support

Simple pricing for youth sports clubs

Free Forever. Paid When You're Ready.

Free Forever

Unlimited

Pro

How the pricing works

What real clubs pay

$0 processing fees for your club

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Pricing questions

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