Run Your Club Like a Pro Without the Overhead
Teams, staff, players, events and payments — all in one professional platform your families will love.
PlayFuel gives clubs the tools to register teams with their coaches, assistants and trainers, build full rosters, launch tournaments and camps, and collect every dollar without chasing payments.
Everything Your Club Needs in One Place
From registering your first team to collecting your hundredth payment — PlayFuel scales with you.
Team & Staff Management
Register every team with its coaches, assistants, trainers and support staff. Assign roles and keep your org chart up to date.
Player Rosters
Add players to each team with the data you actually need — contacts, emergency info and waivers — collected during signup.
Tournaments & Camps
Spin up tournaments, camps and clinics in minutes. Open registration to your existing players or invite new ones to join.
Custom Team Branding
Upload each team's colors and crest. Parent and player portals automatically reflect your club's identity — not ours.
Centralized Payments
Collect dues, registrations and event fees from a single dashboard. Recurring billing, installments and failed-payment retries handled for you.
Parent Portal
Every family gets a clean dashboard showing their kids, balances and receipts. Branded for your club, accessible from any device.
How Clubs Use PlayFuel
From setup to revenue in under 15 minutes.
Set Up Your Club
Add your club name, logo and brand colors. Connect Stripe in a few clicks to start receiving payouts.
Add Teams, Staff & Players
Create teams with coaches, assistants and trainers. Upload rosters or let parents register their players themselves.
Launch Events & Collect Payments
Open registration for tournaments, camps or seasonal dues. Payments and waivers flow into your dashboard automatically.
Simple Pricing
No contracts. Cancel anytime. $0 processing fees for your club.
Free Forever. Paid When You're Ready.
One team, free forever — including payments and monthly dues. Upgrade when you outgrow it: one simple price per rostered player, with a monthly minimum. Every plan includes unlimited event registrants at no per-player cost.
Free Forever
One team, free forever — including payments and monthly dues.
Free forever — no per-player fee
- 1 team, up to 15 rostered players
- 1 published event at a time (unlimited drafts)
- Unlimited event registrants — no per-player fee, ever
- Collect everything: one-time, event fees, and recurring monthly dues
- Team messaging with quick replies + in-chat payment requests
- Schedule & availability / RSVP
- QR Player Cards + event check-in (PlayFuel branded)
- 1 digital waiver template
- Parent portal (PlayFuel branded)
- Free data migration + CSV export
- Unlimited teams & players
- Club branding
PlayFuel branding
Start Free — ForeverNo credit card, no expiration, no catch
Unlimited
$1.75 per rostered player a month, $49 minimum. Unlimited everything.
$49/mo minimum
Everything in Free Forever, plus:
- Everything in Free Forever
- Unlimited teams & rostered players
- Unlimited published events, running at the same time
- Custom quick reply templates + scheduled messages
- Google Calendar sync, parent-to-parent messaging, photo sharing
- Advanced attendance reports + revenue by event
- Unlimited waiver templates
- Running events only? Pay just the $49 minimum — unlimited concurrent events, flat.
- Club branding & white-label
- Custom domain
PlayFuel branding
Upgrade to UnlimitedPro
$2.25 per rostered player a month, $249 minimum. Fully white-labeled.
$249/mo minimum
Everything in Unlimited, plus:
- Everything in Unlimited
- Fully white-labeled — zero PlayFuel branding
- Custom domain (portal.yourclub.com) + branded email notifications
- Multiple admin roles & permissions
- Priority support + dedicated onboarding session
Fully white-labeled — zero PlayFuel branding, anywhere
Start with ProRunning 300+ rostered players? Talk to us for custom pricing.
How the pricing works
One number per plan. The per-player price counts ONLY rostered players on teams with active recurring billing — it does NOT count event registrations, camps, clinics, tryouts, or parents in your database who aren't on an active team. Event registrants are always unlimited and always free, on every plan. If your per-player total is below the plan minimum, you just pay the minimum — which also means event-only operators pay a flat $49 (Unlimited) or $249 (Pro) with no per-player charges at all. And on the free plan there's no per-player fee at all — one team of fifteen on monthly dues pays PlayFuel exactly $0 in subscription.
What real clubs pay
One-team club on monthly dues
1 team, 14 players, $90/mo dues
Free Forever: $0/month subscription
Camp director, one camp a year
200-kid camp
Free Forever: $0/month, permanently
Multi-event camp operator
4 concurrent camps, no roster
Unlimited: $49/month flat
Growing club — 3 teams, 45 players
Unlimited: 45 × $1.75 = $78.75/mo
Large club — 200 players
Unlimited: $350/mo · Pro: $450/mo
$0 processing fees for your club
A small convenience fee (approx. 3.9% + $0.30) is added to each parent payment. Your club keeps 100% of what you charge. This is the same model used by Ticketmaster, Eventbrite, and thousands of other platforms. You can choose to absorb fees instead if you prefer. This applies on the free plan too — including free-plan dues — which is exactly how we can afford to give the free plan away.
All plans include Stripe-powered PCI-compliant payment processing.
No contracts.
Cancel anytime — cancelling drops you to the free plan, not out the door.
Your data belongs to you. We never sell or share it.
Compare Plans
| Feature | Free Forever | Unlimited | Pro |
|---|---|---|---|
| Price | $0/mo — forever | $1.75/player/mo ($49 min) | $2.25/player/mo ($249 min) |
| Teams | 1 team | Unlimited | Unlimited |
| Rostered Players | Up to 15 | Unlimited | Unlimited |
| Published Events | 1 at a time | Unlimited | Unlimited |
| Event Registrants | Unlimited | Unlimited | Unlimited |
| Payment Collection | |||
| Recurring Monthly Dues | |||
| Team Messaging | |||
| Qr Player Cards | |||
| Waiver Templates | 1 template | Unlimited | Unlimited |
| Branding | PlayFuel branded | PlayFuel branded | Fully white-labeled |
| Google Calendar Sync | |||
| Advanced Reports | |||
| Custom Domain | |||
| Multiple Admin Roles | |||
| Priority Support |
All plans include Stripe-powered PCI-compliant payment processing. No contracts. Cancel anytime.
Bring Your Club Into the Modern Era
Set up your club in minutes. Keep more of every payment. Stay focused on your players.
Get Started in 2 Minutes