Sell Out Your Next Tournament, Camp or Clinic
Beautiful event pages, instant registration and automatic payments — open to your club families and external invitees alike.
Whether you're running a one-day showcase, a weekend tournament or a month-long camp, PlayFuel handles signups, waivers and money so you can focus on the action.
Everything You Need to Run a Great Event
Built for organizers who want professional registrations without the enterprise complexity.
Any Event Type
Tournaments, camps, clinics, tryouts, showcases — configure each event with its own schedule, capacity and pricing.
Open to Everyone
Register your existing club families with one click, and welcome external coaches and parents without forcing them to join the club.
One-Click Registration
Players, parents and waivers captured in a single flow. No PDFs, no Venmo, no chasing signatures.
Automatic Payments
One-time, installments or full refunds — handled by Stripe. Failed payments retry automatically so you never lose revenue.
Branded Event Pages
Every event inherits the host club's colors, crest and tone — so your event looks like yours, not a generic registration form.
Real-time Roster
See who has signed up, who has paid, and who still owes — live from your dashboard. Export anytime.
Built for Every Format
One platform, every kind of event you run.
Tournaments
Weekend brackets, showcases and championships with team-level or player-level registration.
Camps
Summer camps, winter clinics and multi-day intensives with capacity caps and waitlists.
Clinics
Position clinics, shooting sessions and skill labs — perfect for short-format paid events.
Tryouts
Open tryouts for new players or evaluation events for returning members of your club.
How Events Work on PlayFuel
From idea to first paid registration in under 15 minutes.
Create Your Event
Pick a type, set the date, capacity and pricing. Add custom questions, waivers and team-branding details.
Share the Registration Link
Send one link to your club families and post it publicly to attract external players, parents and coaches.
Track Registrations & Payouts
Watch sign-ups roll in live. Stripe handles deposits and payouts; you focus on running the event.
Simple Pricing
No contracts. Cancel anytime. $0 processing fees for your club.
Free Forever. Paid When You're Ready.
One team, free forever — including payments and monthly dues. Upgrade when you outgrow it: one simple price per rostered player, with a monthly minimum. Every plan includes unlimited event registrants at no per-player cost.
Free Forever
One team, free forever — including payments and monthly dues.
Free forever — no per-player fee
- 1 team, up to 15 rostered players
- 1 published event at a time (unlimited drafts)
- Unlimited event registrants — no per-player fee, ever
- Collect everything: one-time, event fees, and recurring monthly dues
- Team messaging with quick replies + in-chat payment requests
- Schedule & availability / RSVP
- QR Player Cards + event check-in (PlayFuel branded)
- 1 digital waiver template
- Parent portal (PlayFuel branded)
- Free data migration + CSV export
- Unlimited teams & players
- Club branding
PlayFuel branding
Start Free — ForeverNo credit card, no expiration, no catch
Unlimited
$1.75 per rostered player a month, $49 minimum. Unlimited everything.
$49/mo minimum
Everything in Free Forever, plus:
- Everything in Free Forever
- Unlimited teams & rostered players
- Unlimited published events, running at the same time
- Custom quick reply templates + scheduled messages
- Google Calendar sync, parent-to-parent messaging, photo sharing
- Advanced attendance reports + revenue by event
- Unlimited waiver templates
- Running events only? Pay just the $49 minimum — unlimited concurrent events, flat.
- Club branding & white-label
- Custom domain
PlayFuel branding
Upgrade to UnlimitedPro
$2.25 per rostered player a month, $249 minimum. Fully white-labeled.
$249/mo minimum
Everything in Unlimited, plus:
- Everything in Unlimited
- Fully white-labeled — zero PlayFuel branding
- Custom domain (portal.yourclub.com) + branded email notifications
- Multiple admin roles & permissions
- Priority support + dedicated onboarding session
Fully white-labeled — zero PlayFuel branding, anywhere
Start with ProRunning 300+ rostered players? Talk to us for custom pricing.
How the pricing works
One number per plan. The per-player price counts ONLY rostered players on teams with active recurring billing — it does NOT count event registrations, camps, clinics, tryouts, or parents in your database who aren't on an active team. Event registrants are always unlimited and always free, on every plan. If your per-player total is below the plan minimum, you just pay the minimum — which also means event-only operators pay a flat $49 (Unlimited) or $249 (Pro) with no per-player charges at all. And on the free plan there's no per-player fee at all — one team of fifteen on monthly dues pays PlayFuel exactly $0 in subscription.
What real clubs pay
One-team club on monthly dues
1 team, 14 players, $90/mo dues
Free Forever: $0/month subscription
Camp director, one camp a year
200-kid camp
Free Forever: $0/month, permanently
Multi-event camp operator
4 concurrent camps, no roster
Unlimited: $49/month flat
Growing club — 3 teams, 45 players
Unlimited: 45 × $1.75 = $78.75/mo
Large club — 200 players
Unlimited: $350/mo · Pro: $450/mo
$0 processing fees for your club
A small convenience fee (approx. 3.9% + $0.30) is added to each parent payment. Your club keeps 100% of what you charge. This is the same model used by Ticketmaster, Eventbrite, and thousands of other platforms. You can choose to absorb fees instead if you prefer. This applies on the free plan too — including free-plan dues — which is exactly how we can afford to give the free plan away.
All plans include Stripe-powered PCI-compliant payment processing.
No contracts.
Cancel anytime — cancelling drops you to the free plan, not out the door.
Your data belongs to you. We never sell or share it.
Compare Plans
| Feature | Free Forever | Unlimited | Pro |
|---|---|---|---|
| Price | $0/mo — forever | $1.75/player/mo ($49 min) | $2.25/player/mo ($249 min) |
| Teams | 1 team | Unlimited | Unlimited |
| Rostered Players | Up to 15 | Unlimited | Unlimited |
| Published Events | 1 at a time | Unlimited | Unlimited |
| Event Registrants | Unlimited | Unlimited | Unlimited |
| Payment Collection | |||
| Recurring Monthly Dues | |||
| Team Messaging | |||
| Qr Player Cards | |||
| Waiver Templates | 1 template | Unlimited | Unlimited |
| Branding | PlayFuel branded | PlayFuel branded | Fully white-labeled |
| Google Calendar Sync | |||
| Advanced Reports | |||
| Custom Domain | |||
| Multiple Admin Roles | |||
| Priority Support |
All plans include Stripe-powered PCI-compliant payment processing. No contracts. Cancel anytime.
Launch Your Next Event Today
Stop juggling spreadsheets and Venmo. Run your next tournament, camp or clinic like a pro.
Create Your First Event